This document will cover setting up a price schedule for the Theatre module and the different options for handling the price and taxes.

Preparation

Sites should consider whether they want to tax items on the back end, add tax to the ticket price, or have the taxes included in the price. Other things to consider include whether sites want to see the tax on the Sales Tax Report,� and whether they want to track data in the standard sales reports by the ticket item name, or use the Theatre sales reports. Read the following sections depending on what you decide.

Have Taxes Show on the Sales Tax Report

If you want the individual ticket items sold to track into the Sales Tax Report with the tax either on top of the retail price or as included in the retail price, complete the following steps.

1. From the�Inventory section of Manager Console, double-click Item Maintenance.
2. Create a Barcode Ticket� item with the appropriate Category and Sub-Category.
   
3. From the Details tab, set the Retail Price and configure the taxes in one of three ways:
   
   
   
   
   • To add taxes on top of the price, which the customer will pay, select Yes in the Taxable field.

   • If your state does not require the inclusion of sales tax on theater tickets, select No in the Taxable field.

     Check your local and state laws before selecting this option.

   • To include the tax in the price, which you will pay, select Included in the Taxable field.

4. Create a ticket for each ticket name and price following the process above.

   For information about settling terms and configuration for the Settlement Report, see Creating a New Title/Movie

Calculate Tax on the Back End

To only calculate the tax on the back end as part of the Theatre Settlement Reports, complete the following steps.

1. From the�Inventory section of Manager Console, double-click Item Maintenance.
2. Create a Barcode Ticket� item with the appropriate Category and Sub-Category.
3. From the Details tab, set the Retail Price to $0.00.
   
4. Select No in the Taxable field.
5. Finish configuring the item as necessary.
   • You can use this item for all settings in the price schedules.
6. Click OK.
7. From the�Maintenance section of�Manager Console, double-click Theatre.
   
   
   
   
8. Double-click Options.
9. From the General tab, enter a value in the�Back End Sales Tax field.
   • This value is the gross ticket sales percentage to calculate for the Settlement Reports.
     
     
     
     

Create the Price Schedule

1. From the�Maintenance section of�Manager Console, double-click Theatre.
2. Double-click Price Schedules.
   
   
   
   
3. To create a new price schedule, click Add.
   
4. Name the Price Schedule.
5. If the schedule will be used for scheduled times before 6pm, select Matinee.
   
6. �Enter a Ticket Name, such as Adult, or Child Evening.
   
   
   
   
7. Select the inventory item you created to represent this specific ticket or the general item you created for use with all ticket types/descriptions.
   
   • This will depend on whether you are calculating taxes on the back end or using� the Sales Tax Report, as explained in the Preparation section.
8. Enter the Price of the ticket, not including tax (e.g. if the ticket is $10, set the price to $10).
• This is the price that will be charged at the time of the sale.
• If the inventory item has Yes�selected in the�Taxable�field, it will add the tax on top of that price.
• If Included is selected, that will be reflected at the point of sale.
• If you are taxing the item on the back end, a sale will show no tax and it will be calculated on the Settlement Reports.
  
9. If you want an additional charge to apply when purchasing online, enter the amount into the Web Fee field.
   
   • If you want the ticket to be available online at all, Web must be selected.
     
10. Optionally, enter what number in the Order of tickets you want it to display online.
11. To make the ticket available at the kiosk, select Kiosk.
12. To restrict the days and times the ticket is available, click Days of Week next to the ticket you want to change.
    
13. To restrict the available times for every day it is available, select Default Time Restriction.
    • The time restrictions you enter in this field will apply to every selected day unless you select Restrict and set new times individually for any day you want to be different.
      
      
      
      
14. Deselect any days you don't want the ticket to be available at all.
15. Click OK.
    
    • Create as many tickets as you need for this price schedule.
      

Assigning Default Matinee and Evening Price Schedules

The instructions below describe how to set default schedules. When you are adding titles to a schedule, you can still change to any other price schedule once you drop the title into the graphical scheduler.�

1. From the�Maintenance section of�Manager Console, double-click Theatre.
2. Double-click Options.
3. From the Matinee Price Schedule and Evening Price Schedule fields, select which schedule you want to use by default.
   
   
   
   
   • To the right is a field for setting the Matinee End Time. �This is when the system will revert to the default evening price schedule..
4. When you are finished configuring the rest of the options, click OK.